We take our data protection duties seriously because we respect your privacy. We will not sell or otherwise transfer your information to third parties for marketing purposes without your explicit consent
Our company ‘Sitaram and Sons’ is responsible for ensuring compliance with the Data Protection Requirements and with this policy. Any questions about the operation of this policy or any concerns that the policy has not been followed should be referred in the first instance to your usual contact with us; if you are unsure who to contact then write to us by emailing email@example.com, or by using our contact page.
Personal data means data (whether stored electronically or paper based) relating to a living individual who can be identified directly or indirectly from that data (or from that data and other information in our possession).
Processing is any activity that involves the use of personal data. It includes obtaining, recording, holding, or transferring data; organizing, amending, retrieving, using, disclosing, erasing, or destroying it.
We hold your name, email address, location, and records of workshop attendance on our mailing list, to communicate with you regarding our events. You have given these details to us when you signed up for our mailing list or booked to attend a workshop. We also keep other sensitive information about your mental and physical health that you supplied at courses or events to provide as background information which is used initially as part of our safeguarding procedure to ensure that everyone attending courses is doing so safely, and also kept as evidence to protect us incase of later litigation. Some of our events include children and we would hold the young person’s name, guardian name, contact details of the guardian, and the DOB as required.
Your data is stored digitally and to keep it safe it is protected by a firewall & network security, anti-virus software, and other safeguards. We only allow our admin staff, website administrators, software developers, and instructors access to your records.
If we believe your details have been compromised (eg through a data breach) in any way we will inform you as soon as possible of becoming aware.
We have never, and will never, given, or sell your details to a third party except when we are working with anoorganizationation to promote or deliver a course or workshop, in which case it will have been made explicit on the booking form.
The Data Protection Requirements are not intended to prevent the processing of personal data but to ensure that it is done fairly and without adversely affecting the rights of the individual.
By the Data Protection Requirements, we will only process personal data where it is required for the following lawful purposes: where the processing is necessary for performing a contract with the individual, for compliance with a legal obligation, in the legitimate interests of the business, or where the individual has given their consent.
We have in place detailed policies and procedures for all categories of data subjects. These will be kept up to date with all Data Protection requirements and are available to data subjects upon request.
We will ensure that the personal data we hold is accurate and kept up to date. We will check the accuracy of any personal data at the point of collection and at regular intervals afterward. We will take all reasonable steps to amend or destroy inaccurate or out-of-date data.
From time to time we may ask you to refresh your details at any time and consent where we feel our data is out of date.
If your data is inaccurate you can contact us at firstname.lastname@example.org and we will amend it.
We will not keep personal data longer than is necessary for the purpose or purposes for which it was collected. We will take all reasonable steps to destroy, or erase from our systems, all data which is no longer required.
We will process all personal data in line with data subjects’ rights, in particular, their rights to:
Object to processing, including for direct marketing.
Not be subject to automated decision making including profiling in certain circumstances.
Your data is stored digitally and we take appropriate and adequate security measures against unlawful or unauthorized processing of personal data, and against the accidental or unlawful destruction, damage, loss, alteration, unauthorized disclosure of, or access to personal data transmitted, stored, or otherwise processed.
We have in place industry-standard procedures and technologies to maintain the security of all personal data from the point of determination of the means for processing and point of data collection to the point of destruction. Additionally, we use a secure connection when collecting personal financial information from you, which conforms to PCI standards. All forms which request credit card or bank details use the SSL (Secure Sockets Layer) protocol for encryption.
Wherever possible, we will store all personal data inside the European Economic Area (EEA). Any time that data is transferred outside the EEA, we ensure that the same provisions on data security and processing are applied.
We only allow our admin staff, website administrators, software developers, and, instructors access to your records.
At any time you have the right to withdraw your consent, ask us to remove your data from our system, unsubscribe from our mailing list or, ask us not to contact you by emailing us at email@example.com. We will act on your request and confirm with you that this has happened.
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